Policies and Procedures
Senior Search Strategy
The Senior Search Strategy was approved by Senior Management on March 24, 2014. If you are recruiting for senior administrative positions, it is necessary for Queen's to hire search firms with demonstrated diversity and equity competencies.
Please refer to the Senior Search Strategy
New Appointments/Hires
Equity Services is mandated to collect, track and report on employment equity data as it pertains to the faculty applicants. Under the Queen's University Faculty Association (QUFA) collective agreement, the equity data is further used to inform the Employment Equity Representative (EE Rep) during the hiring process and Equity Services in completing the annual compliance reports to the Joint Committee for the Administration of the Agreement (JCAA). Please refer to Article 24 of the QUFA CA found below:
Article 24 on Employment Equity, QUFA Collective Agreement
In Fall 2017, the Principal and Vice-Principals approved the implementation of an equity hiring process for Staff recruitment and, although participation in the equity process was not mandatory in 2018, units were highly encouraged to engage in the process. Mandatory implementation of an employment equity program for Staff began in January 2019.
The EE Rep will need to begin the process by contacting Equity Services for initial access to the application.
Training: QEAP Video Training Demos
Instruction: QEAP User Manual
Application: QEAP Online Application
Recruitment Practices - Step by Step
Posting Exempt Term Adjuncts
If you hire a term adjunct where posting is not required (under Article 25.10.1.5) please complete the Posting-Exempt Term Adjunct Form.
Form: Posting-Exempt Term Adjuncts
Internal Department Head
Form: Internal Department Head (PDF, 28KB) *
Renewal, Tenure, Promotion and & Continuing Appointment (RTPC)
Instruction: RTPC User Manual (3.9 MB)
APPLICATION: RTPC Online Tool
Memos for Employment Equity Representatives (EE Rep)
| MEMOs | |
|---|---|
| May 8, 2015 | RTPC New Online Application (Word, 16KB) |
| October 28, 2014 | Shortlisting Section of FAD (Word, 14KB) |
| January 14, 2013 | New Online Application (Word, 19KB) |
| March 2011 | New Forms for Posting-Exempt Term Adjuncts (Word, 31KB) |
| July 7, 2010 | Equity Training Web Application (Word, 19KB) |
| January 2010 | New Forms Checklist (Word, 14KB) |
| October 2008 | Adjunct Faculty Hiring (PDF, 234KB) * |
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