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Graduate Studies Admission & Registration Application for Admission


Application for Admission
Initial inquiries concerning graduate study at Queen's University may be made to the Department or Program offering the graduate degree program.
 
Application for admission and subsequent correspondence must be directed to the School of Graduate Studies, Room 425 Gordon Hall, Queen's University, Kingston, Ontario K7L 3N6.
 
A non-refundable application fee of $105 (Canadian) payable to Queen's University must accompany each application (this amount subject to change without notice).
 
Although applications may be submitted at any time, most applications are adjudicated in March, so application should be made early in the year. However, certain departments/programs do have earlier, firm, deadlines.  It is the applicant's responsibility to contact the Department/Program for information on their deadline dates. Applicants from outside Canada should apply before the beginning of the year to compensate for possible delays.
 
Applicants are responsible for ensuring that all required documentation is received by the School of Graduate Studies. All hard copy documents must be submitted in duplicate and on appropriate forms where provided. Applications must be complete before a decision regarding acceptance will be made.
 
Formal application for admission is comprised of the following:
 
a. Application form: There are two ways to apply to graduate studies at Queen’s University:
1. ONLINE APPLICATION:  To submit an online application applicants must access the online application site, https://eservices.queensu.ca/apps/sgsapp
and follow the instructions to first create an account and then complete and submit the application. Submission includes verification that the information submitted is true and accurate, and payment of the non-refundable application fee online using a Visa or MasterCard.
 
2. PAPER APPLICATION (ONLY IF UNABLE TO APPLY ONLINE): Prospective applicants unable to apply online may request a paper application package from the graduate department/program they wish to apply to.
 
Note: For either application procedure, the applicant is responsible for ensuring that any and all required supporting documents, letters of reference, transcripts and test scores (if applicable) are  mailed directly to the School of Graduate Studies, Room 425 Gordon Hall, Queen’s University, Kingston, Ontario Canada K7L 3N6.
 
b. Transcripts: Applicants are responsible for ensuring that two (2) official transcripts of their complete university-level academic record are sent to the School of Graduate Studies by all universities previously attended. Transcripts in languages other than English or French must be accompanied by an English or French translation provided by the institution issuing the transcript. Photocopied transcripts or those printed from a university website are not permitted. Degree and graduation certificates must be included if the transcript does not indicate the type of degree and date granted.  Transcripts are to be sent directly from the issuing institutions to the School of Graduate Studies, in sealed envelopes. All transcripts received as part of an application for admission must be received in sealed envelopes. Transcripts submitted with applications become the property of Queen's University, are subject to verification, are not available for copying and will not be returned to the applicant.
 
Official transcripts are NOT REQUIRED for any study of any kind carried out at Queen's University, Kingston, Ontario.  The School of Graduate Studies will access the student record directly for applicants who have attended or are currently attending Queen's University.
 
c. Letters of Recommendation: Two current academic recommendations are required from professors under whom the applicant has recently studied. It is recognized that certain applicants to some programs may have difficulty in obtaining academic references and that it may be more appropriate to get references from professionals or supervisors. In such cases references from other sources containing information acceptable to the Department/Program or School and the School of Graduate Studies may be considered.  However, all effort should be made to include academic recommendations. In all cases the information accepted should relate to the ability of a prospective student to undertake the work in the program to which he or she is making application.
 
Applicants applying online will have the option to have their referees submit the letter of recommendation to Queen’s University via a secure online reference form submission process.  Letters of reference sent as attachments via electronic mail (email) are unacceptable substitutes for this secure online reference form. 
 
Photocopied or stale dated letters are unacceptable.

Other universities' references forms are not to be substituted for the reference form for an application to Queen's University.
 
Some departments/programs have special requirements regarding letters of recommendation (e.g., three letters may be required, etc.).  It is the applicant's responsibility to consult the appropriate department’s/program's  application procedures for details.
 
d. Additional Information/Documentation: Some departments/programs require additional documentation such as a current course list, GRE or written sample of work. Online applicants will be able to provide most of this additional material as part of the online application.  Applicants who apply with a paper application can refer to the Application Requirements section of the application package. This document can also be seen here: Application Requirements Table
 
e. Test scores: All required test scores must be received directly from the testing agency, before the application can be considered complete.
 
f. Application fee:  There is a non-refundable application fee of $105.00 CAN for each application to a program (this amount subject to change without notice). Those applying online must pay the application fee using a MasterCard or Visa credit card. Those applying with a paper application must submit with that paper application a certified cheque or money order of $105.00 CAN, payable to Queen’s University.
 
NOTE: A student who wishes to enter a doctoral program while still studying on a master's program at Queen's University must make a formal application through the process outlined above.
 
As Queen's University is committed to the integrity of its student records, each student is required to provide either on application for admission or on personal data forms required for registration, their complete, legal name. Any requests to change a name, by means of alteration, deletion, substitution or addition must be accompanied by appropriate supporting documentation.
 
Information submitted as part of the application to graduate studies at Queen's University will be part of the application materials only, and will be reviewed by those with the proper authority to review graduate applications.  Personal health information sent with the application or in the application, is reviewed only by those with the proper authority to review graduate applications, not by any medical or health professionals, nor by senior administrators at the university.
Application for Fellowships All students accepted for admission are considered for limited departmental/program funding. Prospective or enrolled students do not make individual application for most internal fellowships administered by the School of Graduate Studies. Departments/Programs are notified of all annual fellowship competitions, and nominate eligible students appropriately. Most of these fellowship allocations are made in June.
 
Financial assistance is limited and applicants should also investigate all possible funding sources external to Queen's University. Additional information may be found under Awards and Financial Assistance.
Comprehension of the English Language
At Queen's University English is the language of instruction and communication. Proficiency in English is, therefore, a prerequisite for admission. Applicants whose first language is not English or who have not recently studied for at least one complete year at a post-secondary institution where English is the official language of instruction, will be required to obtain satisfactory results in an English language proficiency test, as part of the application process, and before their application will be considered complete.  Those tests recognized by the School of Graduate Studies are the Test of English as a Foreign Language (TOEFL), and the Michigan English Language Assessment Battery (MELAB).  Both of these tests are offered widely around the world. International students applying to Queen's should arrange to take one of these tests in sufficient time for the results to be available at the time of application. As a general rule, the minimum Internet-Based TOEFL (IBT)score that is accepted is 88 and the minimum MELAB score is 80. However, individual departments/programs may require a higher score as a standard for admission.  It is the applicant's responsibility to consult the department/programs, and the Application Procedures documentation, for more details.
 
Any applicant whose first language is not English, but who has recently studied for at least one complete year at a post-secondary institution where English is the official language of instruction, may submit with their application a request to be exempted from the English language proficiency test requirement. The School of Graduate Studies will review the request. The applicant will be informed of the results of the review.
 
If a final grade of A- (A minus) or more in ESLA 140 or ESLA 150 from Queen’s University’s English for Academic Purposes (EAP) Program is achieved at the time of application, an English language test score may not be required. See Queen’s University School of English for details.
 
Students may be required to take a remedial course in English and may be required to fulfill additional requirements if accepted into a graduate program.
Graduate Studies Admission & Registration Application for Admission
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