The completed evaluation forms are returned to the USAT Office where they are scanned electronically, and the data are converted into an easy-to-read graphical report. The reports are then released in accordance with Article 29.3.5 of the Queen's University Faculty Association (QUFA) Collective Agreement, which states, "Quantitative responses to the questionnaires shall be sent to the Member, the Department Head (if applicable) and the appropriate Dean(s) after the data have been converted into a report and following the submission of final grades. The report shall contain aggregated responses to each quantitative question, with the mean, standard deviation, frequency and number of eligible respondents calculated. Student responses to the University's questionnaire shall be aggregated in such a way as to present a fair and accurate picture of the opinions of the respondents."
Each report of quantitative results is also sent to the appropriate student society with the permission of the faculty member and after submission of final marks. These USAT results are published on line at the AMS web site.
The report is a graphical analysis of the scannable items on the front of the evaluation form. It allows the reader to compare the results of an instructor's evaluation to the average for all instructors in that department who taught in that term. In the case of fall/winter courses, instructors who taught in the fall term only are compared to their counterparts at the end of the winter term.
The Dean, department head, and student societies see the results of the university-wide and department-chosen items. They do not see the students' comments or the results of any additional items the instructor selected for the evaluation form. The completed evaluation forms are sent with the report to the instructor after final marks have been submitted. This practice is in keeping with the QUFA Collective Agreement, Article 29.3.2, which states, "The USAT form, with the exception of any written comments, shall not be signed by the student." and Article 29.3.7, which states, "Written comments shall be sent only to the Member, and the University will take the appropriate measures to ensure that only the Member receives such responses."